position MatrixÔ

Name/Position:		Show Entry Processor, 2979		Reports To:				Company/Unit
Key Goals of Supervisor						Organizational Sketch
-Eliminate repeated errors sent in on weekend show results
Key Goals of Position
-Learn NCHA entry system prior to next Triple Crown payment deadline. -Learn World Finals rules and format prior to December, 2007. -Learn Area Work-Off rules and format prior to January, 2008.
Macro Activities	#& %		Expanded Activities (10 or Fewer Action Statements and Expected Results)		Tools/Processes Used		Level of Responsibility		Key Impacts
Triple Crown Events	#1 60%		-Process entries within 7 days of their receipt. -Process daily deposits within and balance to entries within 10 days of their receipt. -Answer questions regarding entries/shows as required. -Prepare and mail pay reminders at least 20 days before the due date. -Prepare show packets prior to the beginning of each show. -Give IT and Dave information for draw on the day of each draw. -Order working orders within 1 day of the completion of proofing. -Proof entry information for Chatter and working orders within 4 days of draw. -Enter and provide information on Super Stakes foal inceptive purse entries within 10 days of their receipt. -Provide entry and subscription reports to Controller one week prior to draw, the day after each draw, three days prior to each show and the last Friday of each show. -Prepare late payment penalty letters as required. -Verify payee information within 1 day of receiving payout information from accounting. -Prepare registration papers for Futurity horses prior to the beginning of the 1st go round. -Prepare registration papers for Super Stakes/Derby 4-year-old horses that did not compete in Futurity prior to the beginning of the 1st go round. -Provide prepaid stall information to stall office prior to the beginning of each show. -Manage show office during shows as needed. -Request registration papers for Futurity from entrants lacking the appropriate paperwork (May and September). -Provide in-house entry trend information within one month of each payment due date.		Computer, Reports, Microsoft Excel, Entry Blanks, Telephone, AS400, Email, Accounting Department		Take Action – Report action to supervisor		Contestants Stall Manager
World finals	#2 10%		-Mail information and entry forms to top 100 in each weekend class (October). -Process entries within 5 days of their receipt. -Process daily deposits and balance to entries within 7 days of their receipt. -Answer questions regarding entries/show as required. -Determine which entries to cut if entries in any class exceed 50 within 3 weeks after entry due date. -Contact potential contestants on all classes with fewer than 50 entries as required. -Give IT and Dave information for draw on the day of each draw. -Proof entry information for Chatter and working orders within 4 days of draw. -Order working orders within 1 day of the completion of proofing. -Provide entry reports to Controller one week prior to draw, the day after the draw and three days prior the show. -Verify payee information within 1 day of receiving payout information from accounting. -Provide prepaid stall information to stall office prior to the beginning of the show. -Send standings information to newspapers, QH News, Chatter, etc. weekly.		·Computer, Reports, Microsoft Excel, Entry Blanks, Telephone, AS400, Email, Accounting Department		Take Action – Report action to supervisor		Stall Manager Contestants Publications
Area Workkoffs	#3 20%		-Mail information and entry forms to the 15 qualifiers in Open and NonPro classes (December). -Process entries within 7 days of their receipt. -Answer questions regarding entries/show as required. -Record results of WHC shows within 3 days of their receipt. -Assign points and determine leaders for each season within 1 day of their receipt. -Send standings information to newspapers, QH News, Chatter, etc. prior to printing deadline		Computer, Reports, Microsoft Excel, Entry Blanks, Telephone, AS400, Email, Accounting Department		Take Action – Report action to supervisor		Stall Manager Contestants
Western Horseman Cup	#4 5%		-Maintain entry files on all shows as required. -Sort entry checks in daily deposits every day. -Provide various reports to department head as needed.		·Computer, Reports, Microsoft Excel, Telephone, Email		Take Action – Report action to supervisor		Publications Contestants
Administrative	#5 5%		Maintain entry files on all shows as required. -Sort entry checks in daily deposits every day. -Provide various reports to department head as needed.		Reports, Deposits, Files, Accounting Department		Take Action – Report action to supervisor
Position Challenges:
Position MatrixÔ form Ó Roster Technologies, Inc, 1994-2007